Passport Ownership Requirements

Passport Requirements

First-time Applicants

                             

REQUIREMENTS FOR PASSPORT APPLICATION

FOR FIRST TIME PASSPORT APPLICANTS

GENERAL REQUIREMENTS

·         Personal Appearance is required.

·         Confirmed appointment.

·         Duly accomplished application form – may be downloaded from the DFA website,www.dfa.gov.ph

·         Birth Certificate (BC) in Security Paper (SECPA) issued by the National Statistics Office (NSO) or Certified True Copy (CTC) of BC issued by the Local Civil Registrar (LCR) and duly authenticated by NSO. Transcribed Birth Certificate from the LCR is required when entries in NSO Birth Certificate are blurred or unreadable.

o    Report of Birth duly authenticated by NSO if born abroad

·         No need to submit a passport size photo

·         Valid picture IDs and supporting documents to prove identity (Please refer
to List of Acceptable IDs and List of Supporting Documents)

In Case of No Birth Record:

If born in or after 1950 (January 1, 1950 or after):

·         Apply for the delayed registration of birth at the local civil registry office located at the place of birth of applicant

·         Submit authenticated Birth Certificate from NSO and supporting public document/s upon the discretion of the processor or Consular Officer, with correct date and place of birth (i.e. Form 137, Voter's Registration Record, Baptismal Certificate with readable dry seal or National Commission on Muslim Filipinos (NCMF) / Office on Muslim Affairs (OMA) Certificate with photo and readable dry seal for Muslim applicants).

If born before 1950 and below (December 31, 1949 and below):

·         Certificate of Non-Availability of Record from NSO

·         Notarized Joint Birth Affidavit of Two Disinterested Persons

·         Any public document/s with correct full name, date and place of birth (i.e. Baptismal Certificate with readable dry seal or NCMF / OMA Certificate with photo and readable dry seal for Muslim applicants)

ADDITIONAL REQUIREMENTS

·         For Married Women:

o    Marriage Contract (MC) in Security Paper (SECPA) issued by the National Statistics Office (NSO) or original and photocopy of the Certified True Copy (CTC) of MC issued by the Local Civil Registrar (LCR) and duly authenticated by NSO. Transcribed Marriage Contract from the LCR is required when entries in NSO Marriage Contract are blurred or unreadable.

o    Report of Marriage duly authenticated by NSO if married abroad

For spouse of foreign national:

·         Marriage Contract (MC) in Security Paper (SECPA) issued by the National Statistics Office (NSO) or Certified True Copy (CTC) of MC issued by the Local Civil Registrar (LCR) and duly authenticated by NSO. Transcribed Marriage Contract from the LCR is required when entries in NSO Marriage Contract are blurred or unreadable.

·         Report of Marriage duly authenticated by NSO if married abroad

·         Original and photocopy of Commission of Filipino Overseas (CFO) Guidance and Counseling Certificate of Attendance (required for first time applicants or renewal of passport to be used for the first time the surname of the husband)

Aliens who acquired Filipino citizenship or applicants with foreign-sounding family names (e.g. LIM, CHO, SY, LEE, SAMADI, SINGH, etc.):

·         Bureau of Immigration Identification Certificate

·         Certificate of Naturalization

·         Election of Filipino Citizenship / Oath of Allegiance

·         If necessary,
o Marriage Certificate of parents (duly authenticated by NSO)
o NSO Birth Certificate of applicant's brother or sister

Applicants who availed of Dual Citizenship or Election of Philippine Citizenship under RA 9225:

·         Identification Certificate

·         Oath of Allegiance

·         Order of Approval

·         Report of Birth (for those born abroad)

For Minors (below 18 years old)

General Requirements:

·         Confirmed appointment (except for 1 year old and below)

·         Personal appearance of the minor applicant

·         Personal appearance of either parent (if minor is a legitimate child) / of mother (if minor is an illegitimate child)

·         Original Birth Certificate of minor in Security Paper issued by NSO or Certified True Copy of Birth Certificate issued by the Local Civil Registrar and duly authenticated by NSO. Transcribed Birth Certificate from the LCR is required when entries in NSO Birth Certificate are blurred or unreadable. Report of Birth duly authenticated by NSO is required if minor was born abroad.

·         Document of identity with photo, if minor is 8-17 years old (for first time and
renewal applicant) such as School ID or Form 137 with readable dry seal

o    For minor applicants who never attended school, a Notarized Affidavit of Explanation executed by either parent (if minor is a legitimate child) / by mother (if minor is an illegitimate child) detailing the reasons why the child is not in school, is required

·         Marriage Certificate of minor's parents duly authenticated by NSO

·         Notarized Affidavit of Support and Consent to travel from either parent (if minor is a legitimate child) / from mother (if minor is an illegitimate child)

·         Original and photocopy of valid passport of the person traveling with the minor

·         Photocopy of valid passport of either parent (if minor is a legitimate child) / of mother (if minor is an illegitimate child) or identification documents (Please refer to List of Acceptable IDs)

Additional Requirements:

If minor is not traveling with either parent or alone

·         Personal appearance of the mother is required if minor applicant is an illegitimate child.

·         Affidavit of Support and Consent (ASC) executed by either parent indicating the name of the traveling companion and relationship to the minor. If minor will be traveling alone, ASC must be executed by either parent, stating that his/her child will be traveling alone. If minor is illegitimate, mother should execute the ASC.

·         Original and photocopy of DSWD Clearance

o    There is no need to secure a DSWD Clearance if the minor traveling abroad has parents who are in the Foreign Service or living abroad or are immigrants, provided he / she is holding a valid pass such as a dependent's visa / pass / identification card or permanent resident visa / pass / identification card which serves as proof that he / she is living with parents abroad.

If both parents are abroad:

·         Affidavit of Support and Consent (ASC) executed by either parent indicating the name of the traveling companion (authenticated by the nearest Philippine Embassy or Consulate General). If minor is illegitimate, mother should execute the ASC

·         Special Power of Attorney (SPA) with an attached photocopy of either parent's valid passport (authenticated by the nearest Philippine Embassy or Consulate General) authorizing a representative in assisting the child to apply for a passport. If minor is illegitimate, mother should execute the SPA.

·         Original and photocopy of DSWD Clearance

o    There is no need to secure a DSWD Clearance if the minor traveling abroad has parents who are in the Foreign Service or living abroad or are immigrants, provided he / she is holding a valid pass such as a dependent's visa / pass / identification card or permanent resident visa /pass / identification card which serves as proof that he / she is living with parents abroad.

·         Proper ID of the duly authorized representative (Please refer to List of Acceptable IDs)

If minor is legitimated by subsequent marriage of parents:

·         Authenticated Birth Certificate from NSO must include annotation regarding new status as legitimated and the full name of the child

If minor is illegitimate but acknowledged by father:

·         Birth certificate from NSO reflecting surname of father with Affidavit ofAcknowledgement and Consent to use the surname of father

Foundling:

·         Certificate of foundling authenticated by NSO

·         DSWD Clearance

·         Passport of the person who found the applicant

·         Letter of authority or endorsement from DSWD for the issuance of passport

Orphaned minor applicant:

·         Authenticated Death Certificates of parents from NSO

·         Court order awarding guardianship of the orphaned minor applicant or substitute parental authority under Article 214 & 216 of the Family Code

·         DSWD Clearance

Abandoned minor applicant:

·         Court order awarding guardianship of the abandoned minor applicant or substitute parental authority

·         DSWD Travel Clearance

Legally adopted:

·         Original and Certified True Copy (CTC) of NSO Birth Certificate before adoption

·         Original and Certified True Copy (CTC) of the NSO amended Birth Certificate after adoption

·         Certified True Copy (CTC) of the Court Decision or Order on Adoption and Certificate of Finality

·         DSWD clearance for minor applicant, if traveling with the person other thanthe adopting parents

In case the applicant is for adoption by foreign parents:

·         Certified True Copy of the Court Decree of Abandonment of Child

·         DSWD Travel ClearanceNSO Death Certificate of the child's parents or the Deed of Voluntary Commitment executed after the birth of the child

·         Endorsement of child to the Intercountry Adoption Board by the DSWD

·         Authenticated Birth or Foundling Certificate

Minor applicant whose parents are annulled / divorced:

·         Court order awarding guardianship of the minor applicant or substitute parental authority

·         DSWD Travel Clearance

·         NSO Marriage Certificate with annotation on nullity or annulment decree

Minor applicant whose mother is likewise a minor:

·         Personal appearance of mother and maternal grandparent/s

·         NSO Birth Certificate of minor applicant and mother

·         Affidavit of Support and Consent executed by the maternal grandparent/s indicating the name of the traveling companion

·         DSWD Clearance if minor will be traveling with the person other than the maternal grandparent/s

·         Proof of identity of mother and maternal grandparent/s (Please refer to List of Acceptable IDs)

For Muslim Applicants (same general requirements stated above)

For late registered Muslim applicants:

·         Certificate of Tribal Affiliation from the National Commission on MuslimFilipinos (NCMF)

For converts who would like to use their Muslim name:

·         Annotated Birth Certificate (BC) in Security Paper (SECPA) issued by the National Statistics Office (NSO) bearing the Muslim name

·         National Commission on Muslim Filipinos (NCMF) or Office on Muslim Affairs
(OMA) Certificate of Conversion

If applicant is a DOST Scholar (same general requirements stated above):

·         Secure a certification or clearance from DOST

Passport Fees

Manila and POEA
Express Processing(PHP1,200)	7 working days
Normal  Processing (PHP 950)	15 working days

Regional Consular Office Releasing of passports filed in Regional Consular Offices (RCOs) may vary depending on the delivery schedule of printed passports.
Express Processing(PHP1,200)	10 working days
Normal Processing(PHP 950)	20 working days
Foreign Service Posts All Foreign Service Posts are advised to set a turn-around time of twenty (20) working days or less, depending on the observed passport shipment delivery times.

Please take note that there is an additional fee of P200.00 for a lost valid MRRP / MRP or P350.00 for a lost valid e-passport.

REMINDERS!

Important

Power failures, technical breakdowns and natural calamities may delay the release of passports. Applicants are advised to book flights taking into consideration susch incidents. NO REFUND of fees will be made on account of these unforeseen delays.

The public is advised to secure their passports prior to booking their flights.

Flight bookings should ONLY be made if passports are still valid for at least six (6) months.

Ang mga di-inaasahang pagkawala ng kuryente, pagkasira ng makina at pagtigil ng proseso dahil sa kalamidad ay maaaring makaabala sa pagre-release ng pasaporte. Pinapayuhan ang mga aplikante na isaalang-alang ito sa kanilang pagpapagawa ng flight booking.HINDI MAISASAULI ANG BINAYARAN NA PASAPORT EXPRESS FEE DAHIL SA MGA NABANGGIT NA KADAHILANAN.

Pinapayuhan ang publiko na kumuha muna ng pasaporte bago magpagawa ng flight booking.

Dapat lamang magpagawa ng flight booking kung ang pasaporte ay may bisa pa na di-kukulangin sa anim (6) na buwan.

REQUIREMENTS FOR RENEWAL OF PASSPORT

·        

             Personal Appearance

·         Confirmed appointment.

·         Duly accomplished application form – may be downloaded from the DFA website,www.dfa.gov.ph

·         No need to submit a passport size photo.

·         Most recent expiring or expired passport

·         Valid picture IDs and supporting documents to prove identity. (Please refer to List of Acceptable IDs and List of Supporting Documents)

ADDITIONAL REQUIREMENTS

Brown Passport or passports issued prior to 01 May 1995:

·         Bring original brown passport and photocopy of passport pages 1,2,3,4 and last page

·         Birth Certificate (BC) in Security Paper (SECPA) issued by the National Statistics Office (NSO) or Certified True Copy (CTC) of BC issued by the Local Civil Registrar (LCR) and duly authenticated by NSO, to determine complete middle name. Transcribed Birth Certificate from the LCR is required when entries in NSO Birth Certificate are blurred or unreadable.

·         Report of Birth duly authenticated by NSO if born abroad

Green Passport or passports issued after 01 May 1995:

·         Bring original green passport and photocopy of first and last page of passport

·         Notarized Joint Birth Affidavit of Two Disinterested Persons

·         Any public document/s with correct full name, date and place of birth (i.e. Baptismal Certificate with readable dry seal or NCMF / OMA Certificate with photo and readable dry seal for Muslim applicants)

Machine Readable Passport (MRP) issued in the year 2007:

·         Bring original passport and photocopy of first and last page of passport

·         Birth Certificate (BC) in Security Paper (SECPA) issued by the National Statistics Office (NSO) or Certified True Copy (CTC) of BC issued by the Local Civil Registrar (LCR) to determine complete place of birth. Transcribed Birth Certificate from the LCR is required when entries in NSO Birth Certificate are blurred or unreadable

·         Old cancelled passport may also be presented in the absence of an NSO
Birth Certificate

Electronic Passport (E-passport)

·         Bring original e-passport and photocopy of first (data page) and last page of
passport

For married women who would like to use their married surname:

·         Marriage Contract (MC) in Security Paper (SECPA) issued by the National Statistics Office (NSO) or Certified True Copy (CTC) of MC issued by the Local Civil Registrar (LCR) and duly authenticated by NSO. Transcribed Marriage Contract from the LCR is required when entries in NSO Marriage Contract are blurred or unreadable.

·         Report of Marriage duly authenticated by NSO if married abroad

For spouse of foreign national who would like to use their married surname:

·         Marriage Contract (MC) in Security Paper (SECPA) issued by the National Statistics Office (NSO) or Certified True Copy (CTC) of MC issued by the Local Civil Registrar (LCR) and duly authenticated by NSO. Transcribed Marriage Contract from the LCR is required when entries in NSO Marriage Contract are blurred or unreadable.

·         Report of Marriage duly authenticated by NSO if married abroad

·         Original and photocopy of Commission of Filipino Overseas (CFO) Guidance and Counseling Certificate of Attendance (required for first time applicants or renewal of passport to be used for the first time the surname of the husband)

For married women who would like to revert to their maiden name:

·         Birth Certificate (BC) in Security Paper (SECPA) issued by the National Statistics Office (NSO) or Certified True Copy (CTC) of BC issued by the Local Civil Registrar (LCR) and duly authenticated by NSO. Transcribed Birth Certificate from the LCR is required when entries in NSO Birth Certificate are blurred or unreadable.

·         Report of Birth duly authenticated by NSO if born abroad

·         If already widowed: Death Certificate in Security Paper (SECPA) issued by the National Statistics Office (NSO) of the deceased husband

·         If marriage is annulled: Certified True Copy (CTC) of annotated NSO Marriage Contract and Court Order effecting the annulment

·         If divorced: Certified True Copy (CTC) of the Divorce Decree duly authenticated by the Philippine Embassy or Consulate where the divorce was obtained or by the concerned foreign diplomatic or consular mission in the Philippines. Original and CTC of Philippine Court recognition of foreign divorce decree must also be present and the NSO Marriage Contract with the annotation of the Divorce Decree.

For minor applicants, requirements for first time minor applicants are still prescribed, in addition to the passport of minor.

Aliens who acquired Filipino citizenship or applicants with foreign-sounding family names (e.g. LIM, CHO, SY, LEE, SAMADI, SINGH, etc.):

·         Bureau of Immigration Identification Certificate

·         Certificate of Naturalization

·         Election of Filipino Citizenship / Oath of Allegiance

·         If necessary,

o    Marriage Certificate of parents (duly authenticated by NSO)

o    NSO Birth Certificate of applicant or applicant's brother or sister

Applicants who availed of Dual Citizenship or Election of Philippine Citizenship under RA 9225:

·         Identification Certificate

·         Oath of Allegiance

·         Order of Approval

·         Report of Birth (for those born abroad)

For Muslim Applicants (same general requirements stated above)

For converts who would like to use their Muslim name:

·         Annotated Birth Certificate (BC) in Security Paper (SECPA) issued by the National Statistics Office (NSO) bearing the Muslim name

·         National Commission on Muslim Filipinos (NCMF) or Office on Muslim Affairs(OMA) Certificate of Conversion

If applicant is a DOST Scholar (same general requirements stated above):

·         Secure a certification or clearance from DOST

REQUIREMENTS FOR REPLACEMENT OF LOST PASSPORTS

GENERAL REQUIREMENTS

·         Personal Appearance

·         Confirmed appointment.

·         Duly accomplished application form – may be downloaded from the DFA website, www.dfa.gov.ph

·         No need to submit a passport size photo.

·         Submit same documents required for first time passport applicants.

ADDITIONAL REQUIREMENTS

In case passport was lost and cannot be found:

·         Submit Notarized Affidavit of Loss (with detailed explanation on when, where and how passport got lost).

·         If the lost passport is still valid, submit Police Report.

·         Photocopy of first page of lost passport (if available)

Please take note that there will be a 15-day clearing period prior to the processing of application for replacement of a lost valid passport.

In case passport was already declared lost by the applicant but eventually was found and returned to him/her:

·         Submit Notarized Affidavit of Retrieval (with detailed explanation on when, where and how passport was found)

·         Original and photocopy of first and last page of passport

In case of mutilated or damaged passports:

·         Submit Notarized Affidavit of Mutilation (with detailed explanation on when, where and how passport got mutilated or damaged)

·         Original and photocopy of first and last page of mutilated or damaged passport

In case applicant was issued a Travel Document:

·         Original Travel Document

·         Submit Notarized Affidavit of Explanation Regarding Issuance of Travel Document (with detailed explanation on when, where and why applicant was issued a travel document)

·         Original and photocopy of first and last page of cancelled passport (if passport
is still in the possession of the applicant)

Requirements for Courtesy Lane Facility Availment:

GENERAL REQUIREMENTS

·         Regular government employees / with GSIS / appointed by Civil Service Commission

·         Dependent of government employee

o    Legal spouse

o    Parents

o    Unmarried children

·         Retired government employees (one year availment)

·         Incumbent elected officials

·         For barangay level, only the following are entitled:

o    Barangay Chairman

o    Barangay Kagawad

o    SK Chairman

·         Endorsement from House of Representatives must be endorsed by DLLU before lodging their applications to Courtesy Lane

·         Media Personnel must first secure endorsement from Public Information Services Unit (PISU) before going to Courtesy Lane.

·         Referrals made from DFA employees (limited to 3 referrals per month) and Head/s of other government agencies must secure proper endorsements duly signed by authorized signatories of their respective offices. Only original copies will be accepted for verification purposes. Photocopy of DFA employee's valid I.D. / government agencies official's Department I.D. must be attached for verification purposes.

·         Infant (1 year old and below)

·         Senior Citizens (60 years old and above)

·         PWD (genuinely disabled) / with PWD I.D.s

·         Pregnant (genuinely pregnant) / with medical certificate

PASSPORT FEE: P1,200.00 (7 working days)
Senior citizens have an optional processing fee of P950.00 (15 working days)

LIST OF ACCEPTABLE IDS (AT LEAST 1 OF THE FOLLOWING)

Government-issued picture IDs such as the following:

·         Digitized SSS ID

·         Driver's License

·         GSIS E-card

·         PRC ID

·         IBP ID

·         OWWA ID

·         Digitized BIR ID

·         Senior Citizen's ID

Other acceptable picture IDs such as the following:

·         Old College ID

·         Alumni ID

·         Old Employment IDs

LIST OF SUPPORTING DOCUMENTS (At least 3 of the following):

·         Voter's ID

·         NSO Marriage Contract

·         Land Title

·         Seaman's Book

·         Elementary or High School Form 137 or Transcript of Records with readable dry seal

·         Government Service Record

·         NBI Clearance

·         Police Clearance

·         Barangay Clearance

·         Old documents issued at least one year prior to date of application that show
correct name, date and place of birth, picture and signature of applicant such
as the following:

o    NSO Birth Certificate of child / children

o    SSS-E1 Form or Microfilmed Copy of SSS-E1 Form

o    Income Tax Return

o    Voter's Certification, List of Voters and Voter's Registration Record (for newly issued VRR, please attach receipt)

o    School Yearbook

o    Community Tax Certificate

GUIDELINES ON CAPTURING YOUR PHOTO

While inside the Enrolment Section... 
Here are some Guidelines to be followed :
YOU’RE POSE

Your frontal pose looking directly at the camera lens and showing your full face must be used. Rotation or tilting of the head either in an up/down or left/right direction must be avoided. The mid points of the mouth and the bridge of the nose should lie on an imaginary vertical line in the center of the image.

EXPRESSION

Your expression should be neutral with both eyes open and mouth closed. There should be no hair covering the eyes. Contrived expressions such as raised eyebrows, squirting or frowning are not acceptable.

 SMILING

When having their photos captured, applicant may smile, but without showing their teeth and gums. The ‘Mona Lisa’ smile is recommended.

 EYEGLASSES/CONTACT LENSES

Eyeglasses should always be removed before capturing the applicant’s photo.

The use of contact lenses for medical reasons is accepted, provided that the contact lenses do not change the applicant’s true eye color. Therefore, applicants are advised to take off their contact lenses before having their photos captured.

 EARS SHOULD BE VISIBLE

As much as possible, both ears of the applicant should be visible. 
EARRINGS/HAIR ACCESSORIES

These accessories should be removed prior to photo capturing. Frizzy/afro hairstyles should be neatly arranged showing full frontal facial image.

For men, wearing earrings is not allowed.

INFANTS

Infants or very small children who are unable to support themselves should be assisted by either parent or their guardians. Hands, arms, etc., used to support the child should not be visible. High-chair for minor applicants may be used, if needed.

Source: http://www.dfa.gov.ph/